The Importance of Renewing Your
SAM Registration 60 Days Before Expiration

Why Should I Renew My SAM Early?

In order to receive Federal Contracts, it is required that your business be registered in the system (or the System for Award Management). Having less than 60 days remaining on your Federal SAM Registration significantly reduces your chances of getting awarded a contract after placing your bid. Not updating the registration before this date may delay Federal payments, and will inevitably affect your future Federal contracts.  Being that the systems do not update instantly after renewal, it is ideal to renew 14 added days before your actual renewal date. In order to maintain your “active” status, after either an address or POC change, you will need to renew at 74 days ahead of your actual renewal date (60 days to keep you valid, and 14 additional for insurance).

Here are a Few of the Top Reasons Why
Contracting Officers Avoid SAM Registrations
that are Less than 60 Days from Expiring:

The SAM Registration will need to be renewed before contract payment occurs.  Below are the few reasons why this can be a problem:

  • This is mainly a large problem with SAM lately due to many errors associated with renewals under new regulations. This applies especially with change of POC’s or relevant company profile changes with a company
  • Changes in certification of ORCA filing due to new Foreign End Product Requirements
  • New Requirements needed in the SAM Registration (This will be applicable if new requirements come, once you renew you are grandfathered in)
  • Business owner simply forgetting to renew the registration
  • Issues with the SAM database processing Renewals
  • D&B update issues
  • Address Change
  • Company Name Change
  • Merger – Acquisitions – Agreements

Exceptions to renewing early in SAM
(System for Award Management)

Businesses Working their Last Federal Contract – A Dissolving or Retiring Business

This is when your business is no longer looking to benefit from Government contracts.  The expiration date in SAM will be okay as long as the last Federal payment will occur before this date.  If your final payment is after this date, you will be required to renew before payment will be rendered.

Contracting Officers are not allowed to issue payment if the Registration is not valid.

Entities Receiving Federal Grants

Federal Grant recipients that are not in open competition may not benefit directly from not being on the 60-Day Expiration list, but it is still recommended that they renew early to prevent payment issues. Many non-profits have many volunteers, and every year they change positions allowing extra time to process these changes is still recommended. We have seen numerous non-profits along with State and local Governments miss payments due to various registration/update errors. Your registration costs will always be the same and you will not have to worry about missing a payment if you renew early.

Speak with a Registration Specialist Today!
Toll Free (844) 863-5166

International call
001 (727) 545-5093

What our happy customers say

  • “Hello Alan, it was very nice talking to you and I just wanted to thank you for all of your help with the information I needed. Your assistance even to a federal government employee such as myself was greatly appreciated. Thanks again and hope you have a wonderful day.”

    Yolanda Baumgartner
    DOE/NNSA Contractor Support - Office of Aquisition Management
  • I want to pass on a special thank you to Dana Sanders and Nicole Ryan for their commitment and dedication to their clients and the process associated with getting a company registered with SAM and CAGE.  They went above and beyond to help us work through getting our registration accurate and active.  They also had to work on several special issues related to our DUNS account which made it extremely difficult.  They were always professional and kind.  I always looked forward to speaking with them on the phone.  Thank you again

    Allyson Roberts
    Chief Financial Officer
  • I want to express my appreciation to Jay and whoever he worked with this morning to get our registration active. Thank you very much.

    Have a great day,

    Chris Woodruff
    Select Actuarial Services
  • GP&M is proud to announce the most recent GSA Prime Contracts obtained and awarded to the following GP&M clients so far in 2018:

    PODS (Clearwater, FL) – Advanced Mission Systems (Charlotte, NC) – Bardon Industries (Greenwich, RI)Keesee Loye (Jasper, GA) – Specialized Elevator (Sante Fe Springs, CA)

    GSA Processing Division
  • I am writing to advise you of the great work that the Processing Department at GP&M does. 3D Systems is a complex multinational company with a few different government tentacles. GP&M has been a great advocate in helping to streamline and update our SAM accounts, while doing so with the most awesome customer service.

    GP&M has helped fix many of our issues, and has always communicated quickly with me in advising that things are updated. I truly value the fact that I have GP&M on my side, and knowing that I can reach out to them at any time with questions (which are always answered!).

    John Wise
    Senior Treasury Analyst
  • Dana & Careigh – I can’t begin to express my appreciation for all the work and help and hours you spent on straightening out my SAM registration.  I am over the moon happy!!!  As you know, I am very busy and have limited spare time to work on any other than my regular work.  So trying to straighten out the error on the SAM registration, by myself, would have been impossible.

    The two of you have been beyond helpful and pleasant to deal with, when I have been at my wits end.  If there was an award for going over and beyond helping someone you two deserve it!!!

    Again, thanks so really takes a big stress off my plate.  You guys are the best!

    Bobbi Bigelow
  • “After l completed my SAM registration my company was seeking to expand with government contracts. Once I finish my registration, I was introduced to Tara O’neill who works for GP&M. They have since helped me in achieving my goals with government contracts. I thank them so much; they really work hard for their clients.”

    James Bobo
    Service Solutions Backflow
  • “Dear Dana and Nicole, many thanks to you both for helping us get re-registered. I really appreciate the work you have done on this!”

    Dr. MaryAnne Aitken
    Director | Research Office| La Trobe University
  • “I just wanted to let you know that Dana Sanders is ‘One Outstanding Employee!!!’ Dana went above and beyond to help our College, working with D&B and our Cage Code validation. Again, we owe a lot to Ms. Sanders and really do appreciate all the hard work she put forth…”

    Ryan T Garrison
    Vice President for Finance and Administration, McDowell Technical Community College, NC
  • I am an accountant for a large office building and just used GP&M to help us get through certain aspects of a government contract and found this company to be extremely professional. The agent I am working with, Dana, was very knowledgeable and with our time constraints, she was so prompt! I will use this company for renewal of our SAMS and D&B every year!

    Patti Barker
    Senior Accountant
  • This organization is one of the most reputable companies that I have dealt with in 4 long years in the gov contracting arena. They helped my fiance and a $221,400 contract for our custodial business. Now the ball is rolling! Awesome job guys! Good Looking out!

    Jacob Yates
    Janitorial Services Owner
  • “I wanted to thank you for assisting us with our SAM & DUNS update. You were very professional and knowledgeable. Obviously this is something we never have time to do and it is very helpful to have someone like your company that knows exactly what we need and can provide us with the information to get everything correct. You were very pleasant and notified us of all the information that needed to be corrected in a timely manner. We look forward to continue renewing our information with you in the future.”

    Mitchell Norris
    Chesapeake Healthcare Planning, Columbia, MD
  • “I’m very pleased from GP&M for all they have done and helped me with. I look forward to doing more business. Thanks.”

    Pete Buchanan
  • “Hi GPM, your registration team is very professional, well informed, and were extremely helpful in guiding me through the SAM process and an absolute pleasure to work with! BTW: As I was writing you, I received an email informing me that the registration process has been completed.”


    Doug Finley
    North American Product Manager, Westech Industrial Ltd.
  • GP&M has played an essential role in my understanding and creation of our SAMS account along with our capabilities statement! We would have never been able to get it done without them! Dana Sanders is an excellent processing director who is always quick to respond to my emails and troubleshoot any problems I may have. This service is worth every penny! If you are new to government contract and a busy entrepreneur like myself, you need this service!


    Lauren M
    Small Business Owner - Offshore Liftboats
  • GP&M is very proud of our A+ rating with the BBB as well as our spotless online  reputation. Our client’s absolute satisfaction with the results we provide in all areas of government procurement is our primary goal. 


    B. Hunter
    General Manager

Content Copyright 2015. "GP&M" Government Procurement & Marketing, Inc. All rights reserved. GP&M is not a government agency.The fees charged by GP&M are for specific services provided and not for the forms which are provided for free by the Government for self registration.GP&M is one of the largest third party Federal SAM registration firms in the world. We also offer various other registration services that include international CAGE Code Numbers (NCAGE), and WAWF Registration and Invoicing (Wide-Area Work Flow). GP&M has become one of the most trusted SAM Registration companies in the industry.
GP&M is a fully Certified, Licensed, Bonded, and Insured Government Registration, Procurement and Compliance firm.