The Importance of Renewing Your
SAM Registration 60 Days Before Expiration

Why Should I Renew My SAM Early?

In order to receive Federal Contracts, it is required that your business be registered in the SAM.gov system (or the System for Award Management). Having less than 60 days remaining on your Federal SAM Registration significantly reduces your chances of getting awarded a contract after placing your bid. Not updating the registration before this date may delay Federal payments, and will inevitably affect your future Federal contracts.  Being that the systems do not update instantly after renewal, it is ideal to renew 14 added days before your actual renewal date. In order to maintain your “active” status, after either an address or POC change, you will need to renew at 74 days ahead of your actual renewal date (60 days to keep you valid, and 14 additional for insurance).

Here are a Few of the Top Reasons Why
Contracting Officers Avoid SAM Registrations
that are Less than 60 Days from Expiring:

The SAM Registration will need to be renewed before contract payment occurs.  Below are the few reasons why this can be a problem:

  • This is mainly a large problem with SAM lately due to many errors associated with renewals under new regulations. This applies especially with change of POC’s or relevant company profile changes with a company
  • Changes in certification of ORCA filing due to new Foreign End Product Requirements
  • New Requirements needed in the SAM Registration (This will be applicable if new requirements come, once you renew you are grandfathered in)
  • Business owner simply forgetting to renew the registration
  • Issues with the SAM database processing Renewals
  • D&B update issues
  • Address Change
  • Company Name Change
  • Merger – Acquisitions – Agreements

Exceptions to renewing early in SAM
(System for Award Management)

Businesses Working their Last Federal Contract – A Dissolving or Retiring Business

This is when your business is no longer looking to benefit from Government contracts.  The expiration date in SAM will be okay as long as the last Federal payment will occur before this date.  If your final payment is after this date, you will be required to renew before payment will be rendered.

Contracting Officers are not allowed to issue payment if the SAM.gov Registration is not valid.

Entities Receiving Federal Grants

Federal Grant recipients that are not in open competition may not benefit directly from not being on the 60-Day Expiration list, but it is still recommended that they renew early to prevent payment issues. Many non-profits have many volunteers, and every year they change positions allowing extra time to process these changes is still recommended. We have seen numerous non-profits along with State and local Governments miss payments due to various registration/update errors. Your registration costs will always be the same and you will not have to worry about missing a payment if you renew early.

Speak with a Registration Specialist Today!
Toll Free (844) 863-5166

International call
001 (727) 545-5093

What our happy customers say

  • “I want to pass on a special thank you to Dana Sanders and Nicole Ryan for their commitment and dedication to their clients and the process associated with getting a company registered with SAM and CAGE.  They went above and beyond to help us work through getting our registration accurate and active.  They also had to work on several special issues related to our DUNS account which made it extremely difficult.  They were always professional and kind.  I always looked forward to speaking with them on the phone.  Thank you again”

    Allyson Roberts
    Chief Financial Officer
  • “I am writing to advise you of the great work that Dana does.3D Systems is a complex multinational company with a few different government tentacles.Dana has been a great advocate in helping to streamline and update our SAM accounts, while doing so with the most awesome customer service.

    She has helped fix many of our issues, and has always communicated quickly with me in advising that things are updated.I truly value the fact that I have Dana on my side, and knowing that I can reach out to her at any time with questions (which are always answered!).”

    Thanks,

    John Wise
    Senior Treasury Analyst
  • “I want to express my appreciation to Jay and whoever he worked with this morning to get our registration active. Thank you very much.”

    Chris Woodruff
    Business Development Director
  • “Dana & Careigh – I can’t begin to express my appreciation for all the work and help and hours you spent on straightening out my SAM registration.  I am over the moon happy!!!  As you know, I am very busy and have limited spare time to work on any other than my regular work.  So trying to straighten out the error on the SAM registration, by myself, would have been impossible.

    The two of you have been beyond helpful and pleasant to deal with, when I have been at my wits end.  If there was an award for going over and beyond helping someone you two deserve it!!!

    Again, thanks so much..it really takes a big stress off my plate.  You guys are the best!”

    Bobbi Bigelow
    Multicorp
  • “After l completed my SAM registration my company was seeking to expand with government contracts. Once I finish my registration, I was introduced to Tara O’neill who works for GP&M. They have since helped me in achieving my goals with government contracts. I thank them so much; they really work hard for their clients.”

    James Bobo
    Service Solutions Backflow
  • “Dear Dana and Nicole, many thanks to you both for helping us get re-registered. I really appreciate the work you have done on this!”

    Dr. MaryAnne Aitken
    Director | Research Office| La Trobe University
  • “I just wanted to let you know that Dana Sanders is ‘One Outstanding Employee!!!’ Dana went above and beyond to help our College, working with D&B and our Cage Code validation. Again, we owe a lot to Ms. Sanders and really do appreciate all the hard work she put forth…”

    Ryan T Garrison
    Vice President for Finance and Administration, McDowell Technical Community College, NC
  • “Dear GP&M, you are nothing if not persistent. Thank you very much for your interest in my SAM registration status. I send my thanks. I decided to work with GP&M because she thought that a person-to-person call to Mexico may work where other communication attempts had proven unworkable. So, let us get on to business!”

    Mónica Herzig
    Purchaser
  • “Hello Alan, it was very nice talking to you and I just wanted to thank you for all of your help with the information I needed. Thanks again and hope you have a wonderful day.”

    Yolanda Baumgartner
    DOE/NNSA Contractor Support - Office of Aquisition Management
  • “I wanted to thank you for assisting us with our SAMs & Dunns update. You were very professional and knowledgeable. Obviously this is something we never have time to do and it is very helpful to have someone like your company that knows exactly what we need and can provide us with the information to get everything correct. You were very pleasant and notified us of all the information that needed to be corrected in a timely manner. We look forward to continue renewing our information with you in the future.”

    Mitchell Norris
    Chesapeake Healthcare Planning, Columbia, MD

Content Copyright 2016. "GP&M" Government Procurement & Marketing, Inc. All rights reserved. GP&M is not a government agency.The fees charged by GP&M are for specific services provided and not for the forms which are provided for free by the Government for self registration.GP&M is one of the largest third party Federal SAM registration firms in the world. We also offer various other registration services that include international CAGE Code Numbers (NCAGE), and WAWF Registration and Invoicing (Wide-Area Work Flow). GP&M has become one of the most trusted SAM Registration companies in the industry.
GP&M is the only 3rd party registration firm that is fully Licensed, Bonded, and Insured.